When you use the www.himalaya-smartconsulting.com website  (hereinafter the "Site"), we collect personal data about you.

The purpose of this policy is to inform you about how we process this data in accordance with Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter the " GDPR ").

 

1. Who is the data controller?

The data controller is the company Himalaya Smart Consulting, Sas with a capital of €100, registered with the RCS of Grasse under number 920 305 331 and whose registered office is located at 120 RTE DES MACARONS 06560 VALBONNE (hereinafter "We").

 

2. What data do we collect?

Personal data is data that identifies an individual directly or by cross-referencing with other data.

We collect data that falls into the following categories:

1. Identification data (including your surname, first names, email and postal address, telephone number);
2. Data relating to your professional life (in particular, the identity of the company, the position held, the sector of activity);
3. Any information you wish to provide to us as part of your contact request;
4. Internet data (e.g. IP address);  The mandatory data is indicated when you provide us with your data. They are marked with an asterisk where applicable and are necessary to provide you with our services.
   
    

3. On what legal basis, for what purposes and for how long do we keep your personal data?

 

Purposes	Legal bases	Retention periods
Provide you with a demonstration of our products and services, respond to your requests for information, provide you with a  quote, a purchase order and contact you if necessary	Execution of pre-contractual measures taken at your request	Your data is kept for a period of 3 years from the last contact on your part.
Contract Management: Execution of orders, delivery, execution of the service or supply of the good, management of complaints, after-sales service etc.	Performance of the contract	Duration of the contractual relationship
Bookkeeping: In order to honor accounting, tax, etc. obligations.	Compliance with a legal data retention obligation	Legal retention period (e.g. accounting obligation of 10 years).
Build a file of customers and prospects	Our legitimate interest in developing and promoting our business	For customers: the data is kept for the duration of the contractual relationship.   For prospects: the data is kept for a period of 3 years from your last contact, for prospecting purposes.
Send newsletters, solicitations and promotional messages to our prospects	BtoB prospects: Our legitimate interest in retaining and informing our prospects of our latest news	The data is kept for 3 years from your last contact with Us or until your consent is withdrawn.
Manage requests to exercise rights	Our legitimate interest in responding to and keeping track of your requests	If we ask you for proof of identity: we keep it only for the time necessary for identity verification. Once the verification is completed, the proof is deleted.   If you exercise your right to object to receiving prospecting: we keep this information for 3 years.

 

4. Who are the recipients of your data?

The following will have access to your personal data:

 

• 1. The personnel of our company;
  2. Our subcontractors and service providers:
• internet and webmail hosting providers: LWS (GTC of the host LWS - Website hosting - Domain name - Dedicated server - LWS),
• Banking and means of payment: Societe Generale (Personal Data Charter - Societe Generale (societegenerale.fr))
• CRM tools, Contact management and appointment scheduling; Simplybook.me (Privacy Policy - Reservation System SimplyBook.me)
• Visio-conférence et conference-call : whereby (Whereby's GDPR Statement | Whereby)
• Accounting, financial, quotes and invoices tools: Indy (Privacy Policy - Indy - Accounting for freelancers) / Tiime (https://tiime.fr/hubfs/Tiime/tiime-charte-donnees-personnelles.pdf) / Odoo (Odoo Privacy Policy)
• Management of contracts and related documents: Leeway (Privacy Policy - Leeway (getleeway.com))

  

4. 3. Where applicable: public and private bodies, exclusively to meet our legal obligations.
      
       
5. Is your data likely to be transferred outside the European Union?

Your data is kept and stored for the duration of the processing on the servers of the company LWS, located in France.

As part of the tools we use (see article on recipients concerning our subcontractors), your data may be transferred outside the European Union. The transfer of your data in this context is secured by means of the following tools:

 

1. either the data is transferred to a country that has been the subject of an adequacy decision by the European Commission, in accordance with Article 45 of the GDPR: in this case, this country ensures a level of protection deemed sufficient and adequate to the provisions of the GDPR;
    
2. either the data is transferred to a country whose level of data protection has not been recognized as adequate to the GDPR: in this case these transfers are based on appropriate safeguards indicated in Article 46 of the GDPR, adapted to each provider, including but not limited to the conclusion of standard contractual clauses approved by the European Commission,  the application of binding corporate rules or under an approved certification mechanism.
    
3. or the data is transferred on the basis of one of the appropriate safeguards described in Chapter V of the GDPR.

 

6. What are your rights over your data?

You have the following rights in relation to your personal data:

 

• Right to information : This is precisely why we have drafted this policy. This right is provided for in Articles 13 and 14 of the GDPR.

 

• Right of access : you have the right to access all of your personal data at any time, pursuant to Article 15 of the GDPR.

 

• Right to rectification : you have the right to rectify your inaccurate, incomplete or obsolete personal data at any time in accordance with Article 16 of the GDPR

 

• Right to restriction : you have the right to obtain the restriction of the processing of your personal data in certain cases defined in Article 18 of the GDPR.

 

• Right to erasure : you have the right to demand that your personal data be erased, and to prohibit any future collection for the reasons set out in Article 17 of the GDPR

 

• Right to lodge a complaint with a competent supervisory authority (in France, the CNIL), if you consider that the processing of your personal data constitutes a violation of the applicable texts. (Article 77 GDPR)

 

• Right to set guidelines for the storage, erasure and communication of your personal data after your death.

 

• Right to withdraw your consent at any time : For purposes based on consent, Article 7 of the GDPR states that you may withdraw your consent at any time. This withdrawal will not affect the lawfulness of the processing carried out before the withdrawal.

 

• Right to portability : under certain conditions specified in Article 20 of the GDPR, you have the right to receive the personal data you have provided to us in a standard machine-readable format and to request its transfer to the recipient of your choice.

 

• Right to object: pursuant to Article 21 of the GDPR, you have the right to object to the processing of your personal data. Note, however, that we may continue to process them despite this opposition, for legitimate reasons or the defence of legal claims.

 

You can exercise these rights by writing to us using the contact details below. We may ask you to provide us with additional information or documents to prove your identity.

 

More information on the rights of individuals: https://www.cnil.fr/fr/respecter-les-droits-des-personnes

 

7. Contact point for personal data at HSC

Contact email: Privacy Office

Contact address: 120 Route des Macarons 06560 VALBONNE-France

 

Right of appeal:

You also have the right to lodge a complaint with the Commission nationale de l'informatique et des libertés (CNIL), if you consider that the processing of personal data does not meet the principles and obligations of the GDPR, without prejudice to any other remedy, administrative or judicial.

CNIL (www.cnil.fr)

3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07 - FRANCE

https://www.cnil.fr/

 

 

8. Modifications

We may modify this policy at any time, in particular in order to comply with any regulatory, jurisprudential, editorial or technical developments. These changes will apply on the effective date of the amended version. You are therefore invited to regularly review the latest version of this policy. Nevertheless, we will keep you informed of any material changes to this Privacy Policy.

Entry into force: 15/12/2022